Reserving Spaces and Scheduling Events at Meadows

Any resident/graduate student/graduate organization that wants to schedule an event at Meadows and reserves a space for a specific date and time must follow the steps below:

Step 1: Use Event Management System (EMS) to Reserve Space for your event

  1. Navigate to the EMS Web App via http://scheduling.princeton.edu.
  2. Sign in via CAS in the upper right-hand corner by clicking “Welcome, Guest”. Once you sign in using your personal NetID (not your group NetID) your name will appear there instead.
  3. Click “Create a Reservation” on the left-hand side of the screen.
  4. Click “Book Now” in the upper right-hand corner under the “Campus Space Request” option.
  5. Enter the date, start time, and end time on the left-hand side of the screen. The availability of Meadows spaces will be visible in the system. Note that Meadows Management will generally not approve two events on the same day and space to avoid conflicts and ensure proper clean-ups. The following spaces at Meadows may be reserved, if available:
    • C161 Community Room South – GSH Building C
    • C161 Community Room North – GSH Building C 
    • C1EXT1 Meadows Commons BBQ – GSH Building C
    • Note: C161 Community Room South and Community Room North are booked as one room, not separately
  6. Under “Locations” click “Add/Remove”.
  7. A box will appear that has a “Find location” field. Enter your desired location.
  8. Click on the green plus sign next to your desired location.  A box will pop up asking for a number of attendees. Leave the box as is and select  “Add Room”.
  9. Click the “Next Step” button located on the top right-hand side of your screen. This will bring you to the “Reservation Details” section of the form.
  10. Enter all the information regarding your event on this form and click on “Create Reservation”
  11. You will receive a confirmation screen saying “Reservation Created”.

Step 2: Submit an Event Registration Form

  • If you are hosting an event and do not belong to any recognized student organization, then you should use this link to register your event.
  • If you are a recognized student organization, you should use this link to register your event.

Note: You must submit your Event Registration Form while waiting for the approval from Meadows management. Do not however fill out the Event Registration Form without first reserving your room.

Step 3: Confirmation from Meadows management

Once the approval of the event from the Student Affairs Team at the Graduate School has been received, Meadows management staff will approve the space reservation in EMS and send a final confirmation email containing further instructions, copying the Graduate School Student Affairs staff.

Note:  You must submit your event registration form(s) at least three weeks prior to your event.